How to Process an Offline Donation Match

Did an employee donate outside of Millie but still qualify for a match? You’ve come to the right place!

Millie allows you as an admin to track and match offline donations on behalf of your employees—quickly and easily.

📩 Want to share instructions with your employees?

You can send them this guide to submit their own offline match request:

➡️ Employee Offline Match Walkthrough

🔧 How to Track an Offline Donation

Admins can submit offline donations on behalf of employees and apply a match using the Track Offline Donation feature.

To get started:

1. Go to the Donations tab in the left-hand admin navigation
2. Click Donations → Track Offline Donation
3. Enter the donation details, including:
• Employee name
• Nonprofit name
• Donation amount
• Donation date
• Any additional notes (e.g., context or documentation)

Once submitted, the donation will be logged and the match will be processed automatically.

⚠️ Important Notes

• Submitting an offline donation as an admin bypasses manual match approval—it will be auto-approved regardless of your default settings.
• These matches still respect all employee match caps, nonprofit-specific rules, and budget constraints.