Some companies choose to offer charitable payroll deductions as a way for employees to give directly from their paychecks. Here's how it works on Millie:
1. Employees Make Their Selection in Millie
Employees can select Payroll Giving when setting up a recurring donation to any nonprofit on Millie. This option appears in the donation method dropdown on nonprofit profiles.
2. Monthly Payroll Giving Report
On the 5th of each month, we’ll email your team a secure link to a CSV report with all new or updated payroll giving elections from the previous month. The file itself is never attached to the email. To download it, someone with an All-Access Admin or Finance role must sign in to Millie, either from the emailed link or from the Payroll Giving tab in the admin dashboard.
🦦 Note: Your payroll team will need to manually upload this file into your payroll system each month. While this step isn’t automated, the file is designed to be straightforward and ready to use.
Sample CSV:
3. How the Payroll Giving File Is Secured
- No file is sent by email. You’ll receive a link, not an attachment.
- Sign-in required. All-Access Admins or those with a Finance role signed in to Millie can download the CSV. No SFTP or password-protected files are involved, because the file only exists behind Millie’s login.
- Access controls and logging. Access to the Payroll Giving tab is enforced by Millie’s roles and permissions.
- No stored copies. Millie never stores the CSV. It’s generated on demand each time an admin downloads it, so there are no temporary copies to delete.
4. Company Is Charged; Employees Receive Receipts
Your company will be charged for the total payroll giving amount on the 5th of each month. At the same time, employees receive a tax-deductible receipt for their donation via email.
Your team can then deduct the employee’s donation amount from the next paycheck (i.e. on the 15th if you run on a bimonthly pay cycle)
5. Employees Can Manage Payroll Giving in Their Wallet
Employees can view and manage their payroll donations under the Payroll Donations tab in their Millie Wallet, including a record of all payroll-based transactions.
💡 Need Help Managing an Employee Election?
Do you have an employee who is on leave, or otherwise not receiving a recurring paycheck? Reach out to your Millie CSM to make any updates or changes to that employees Payroll Giving elections ahead of your next charge cycle (the 5th of each month)
Note: Due to disbursement processing and compliance guidelines, past payroll charges cannot be refunded. Changes can only be applied moving forward.